Finance Division

The company’s comptroller

The comptroller is responsible for a variety of subjects related to the financial management of the port. Among other, the comptroller is responsible for the treasury section and bookkeeping; he is involved in the preparation of the financial reports, handles issues with the tax authorities and a variety of finance araea.

•  Preparation of financial reports.
• Monthly financial reports to the board of directors.
• Handling of tasks with the tax authorities – various certificates, performance of audits, Pre-Ruling.
• On-going tax consultation for the financial reports and issues related to billing and changes in regulations.
• SOX (Sarbanes-Oxley Act) coordination of the activity related to the assimilation of this issue.
• Centralization of expected changes in the area of IFRS – international accounting regulations – and its influence.
• Manage the accounts of the Israel Ports Company regarding the fixed and variable usage fees.
• Handling and tracking of fixed assets and chattels.
• Handling financial fencing.
• Handling employees pensions for those insured by seniority pension.
• Investment houses – investment of the port’s money thru specialized entities while supervising the returns and investment policy.

The treasury section

The treasury section at the Port of Ashdod centralizes the activity related to income and payments, management of the company’s funds, operates the port’s purse that provides services to customers.

The following is a list of the section’s major activities.

Receipts: the section handles the collection of payments from customers, (ship agents, customs agents etc.) for ships, stevedoring, portage, rentals etc.

Payments: handles payments to suppliers, service providers in the country and abroad and to company’s employees.

Managing the company’s funds; The section manages, on a current basis, the cash flow with the banks, i.e. receipts versus payments, and performs investment of free funds in various investment courses. Recently, account managers were elected who are supposed to manage in various channels part of the company’s funds.

Bank guarantees; Current tracking and handling of bank guarantees on behalf of customers and for company suppliers.

Cashier’s hours of operation;

Sundays – Thursdays: 08:00 – 17:00

Fridays: 08:00 – 12:00

Telephone: 08-8517539/547

Fax: 08-8517672

Location: Ground floor of the administration building

Bookkeeping section

The current activities of the bookkeeping section include among other:

• Suppliers – The section’s employees are responsible for making accounting entries such as entering suppliers’ invoices, establishing and upkeep of suppliers’ accounts in the financial systems, performance of adjustments and various clarifications with suppliers.
• Customers – performance of adjustments with customers, invoices entry, establishing and upkeep of customers’ accounts in the various systems and various clarifications.
• Banks – intake of bank movements and performance of current adjustments, soon, managing financial entries and activities of investment houses.
• Employees – wage entries and transfer of payments to various organs such as pension funds, study funds etc. Current entries on company’s records of the performance of various payment orders for employees.
• Financial reports – performance of adjustments and financial analysis for the preparation of financial reports for the audit by external auditors that is performed quarterly.
• Institutions – Monthly reports to the tax authorities such as income tax and V.A.T as required by law.

Contact information:

Economics and Billing Department​
The department is responsible for Billing issues such as charging the port’s customers for port services as well as other services provided. Among the customers are included ship agents, customs agents, importers, exporters, international forwarders, individual customers etc.

The Billing section includes 3 sub-units:

• Ships and ground services stevedoring; provides response to ship agents, performs calculations and estimates at the request of the customer and is responsible for the generation of invoices for the services provided for ships, cargos unloaded / loaded on ships (stevedoring fees) and it also charges for storage and portage services for empty containers, containerization and emptying and status changes.
  Tel: 08-8517541, Rina Sharoni, head of stevedoring unit for ships and ground services.
• 
  Import; the import sub-unit is responsible for charging all import cargos, including some of the re-loading, transfer to neighboring countries, transfer to external terminals in Ashdod and Haifa and the Port of Haifa. The sub-unit is also responsible for special charges based on various agreements, and charging for extra services at the customer’s request.
  Among other, the sub-unit is responsible for receiving and handling of import and export claims and requests for discounts, providing solutions for problems preventing receipt of electronic permits for cargos, providing telephone response for customers’ appeals, charges and handling of long storage services for cargos etc.
• Tel: 08-8517574
  
• 
  
• Export: Responsible for issuing invoices for containerization services, general cargo including citrus, agricultural produce, bulk etc. Charges for re-loading of cargos declared as such in advance, performance of copies for export containers at the request of customs agents for the inspection by the Standards Institute, Ministry of health etc.
  Telephone for inquiries: 08-8517575

Economy and assets
​ 
The economy and Billing department is responsible for a variety of subjects related to the company’s budgets (regular and investments), pricing, statistics, wages control, assets, real estate funds management, handling of the Port’s insurance and responsibility for discard and equipment sale.

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Assets and trade section
Tel: 08-8517503

The section handles several areas:

1. Management of the Port of Ashdod’s real estate, rental of office space in the port area, management of the contact with the Ashdod Municipality on subjects of real estate taxes, water etc.
2. Handles the property and equipment insurance for the port and serves coordinator with the insurance company covering the port.
3. Responsible for claims against the port for damages caused to cargos and containers.
4. Handling of cargos declared as security risks and the discarded equipment of the port.

 Contact persons in the assets section:

Economy section
​Tel: 08-8517506

The economy section is a port headquarters unit within the finance department in the port that handles broad economic areas from a port point of view as well as that of the overall market.

The majority of the economy section’s activity is:

1. Budget – including the preparation of the regular budget and the development budget, preparation of documents for the investments committee, current tracking of performance, wages budget and wages control.
2. Contracts management for service providing contractors, service receivers. Contract initiation, drafting, and coordination with system organs, publishing, participation in professional committees, tenders and examination of proposals, checking the invoices, absorption of new contracts from the Israel Ports Company.
3. The head of the economy section participates as a member in the central tenders committee as a representative of the finance division.
4. Economists of the section serve as members / secretaries of professional committees, tenders committees for the preparation of contracts and tenders, and negotiations with contractors and service providers.
5. Checking invoices by contractors with the signed contracts.
6. Statistics – preparation of a monthly statistics journal concentrating the operational data of the port company, current reporting, upon demand, for Port’s entities as well as external entities, concentration of the port’s activity from a monthly and annual perspective. Preparing an expectancy of cargos for the planning of preparation of the port for future years, including an investments plan, absorption of employees and purchases.
7. Responsibility for the preparation of economic and profitability reports.
8. Assistance on a managerial level to executives and managers in the port.
9. Continued absorption of the ERP system and its assimilation in aspects of audit, budget, pricing and logistics.
10. Responsibility for the preparation of reports for budget control for the company’s board of directors and company’s managers in coordination and integration with the publishing of the financial reports.